I. Meeting called to order 9:45 p.m.
All members of the Board of Directors were in attendance: Besch, Crattie, Langelan, Leu, Okuley, Teter and Weikel.
Vincent X. Nohe
William Ralph Paris
II. Leu began by stating that the agenda would be tentative.
By-laws were to be one of the major considerations for the meeting. Leu pointed out that ¾ of the membership was required to revise the by-laws. It was decided that the revised by-laws would be mailed out to the membership with the upcoming ballots for the election of new Board members. Weikel elaborated about combining the vote for Board members and the vote to adopt a revised set of by-laws
III. The meeting was opened to the floor.
DeMeyer: expressed his concern over Administrative matters. The Board is continually revisiting old issues. It is tedious. Issues that are vital continually are being passed over.
Leu: announcement for an opening for Administrative services is to be eblasted to the membership.
Crattie: explained to DeMeyer the recent introduction of action items, in the hopes that duties charged to individuals are carried out.
DeMeyer: Suggested use of Skype, it being workable, useful and successfully used by his organization.
Root, Mary: Recommendation for use of the SHS instrument collection- Make long term loans to small, regional museums.
Charged to Root and Crattie: prepare a report for the next meeting.
Generally: a comprehensive book and instrument inventory needs to be compiled. Eventually this inventory shall be included on the SHS website so these items can be shared with the membership. Charged to the Board and the Membership.
Charged to Woodfill: Update and send the SHS Book inventory list to Weikel.
Charged to Weikel: enter the updated book list into an Excell spread sheet for easier reference.
DeMeyer: suggests Backsights be put out in a digital format. Much discussion ensued concerning the benefits/drawbacks of digital as opposed to hard copies. Hard copies are around $1.75 prior to shipping. Then, $50 to send to Roger. Roger mails them out at approximately $1.12 an issue. (That totals just a little over $3.00 per issue to arrive in the member's hands)
Woodfill: Backsights is a form of personal contact. To go purely digital, we would lose the personal touch with our members.
Charged to Board: Arrive at a policy concerning digital as opposed to hard copies of Backsights distribution. Root's input will be crucial.
Woodfill: Should he save or destroy numerous old collections of POB, American Surveyor and Professional Surveyor magazines. Nothing resolved.
A. Besch - Rendezvous, 2014 -Mobile, Alabama; September 19 at 1:00 p.m.
B. DeMeyer - Rendezvous, 2105 - Bellingham, Washington
C. The rebuilding of the Couba Bilby - Woodfill informs members that the tower is to be built in Osgood, Indiana in October, 2013. A formal dedication will be held sometime in the Spring of 2014. Who is deciding dates? Charged to Crattie: work as liaison with NGS, Reynolds Foundation and SHS
D. 2016 - Woodfill has been in contact with John Levy(?) about a Thoreau meeting in Lexington/Concord, Massachusetts.
E. 2017 - open
F. 2018 - Royal Institute for Chartered Surveyors; London, England. This will be the 150th anniversary of the founding of RICS
Charged to Board: Poll the membership about having a meeting in London
Meeting adjourned: 10:35 p.m.